PUBLIC NOTICE

TOWN OF WINNSBORO

Notice is hereby given to the public that this month’s regular scheduled meeting for the Town of Winnsboro has been rescheduled. The meeting will now be held on Tuesday, February 26, 2019 at 6:00 P.M.

DATE/TIME LOCATION

Feb. 26, 2019 @ 6:00 P.M. Jack Hammons Community Center

810 Adams Street, Winnsboro, LA 71295

Citizens are invited and strongly encouraged to attend all public meetings to make known your thoughts and beliefs.

For more information contact Mayor John C. “Sonny” Dumas or Town Clerk Julia Jackson at (318) 435-9087.

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Winnsboro, Louisiana

January 8, 2019

The Franklin Parish School Board met for its regular scheduled board meeting on Tuesday, January 8, 2019 at 5:00 p.m. in the Franklin Parish School Board complex board room.

Present for the meeting were Mr. Eddie Ray Bryan, Mr. Danny Davis, Ms. Mia Dunn, Mr. Tim Eubanks, Dr. Jacqueline Johnson, Mr. Richard Kelly and Mrs. Alaina Nichols.

No board member was absent from the meeting.

President Eddie Ray Bryan called the meeting to order and Chaplain Danny Davis led in prayer and President Bryan led in the Pledge of Allegiance.

Mrs. Ann Johnson, Franklin Parish Clerk of Court administered the Oath of Office to all Board Members.

ELECTION OF OFFICERS

ORDINANCE # 2019-01-0001

BE IT ORDAINED, ETC., that the Franklin Parish School Board elect a School Board President.

Mr. Danny Davis nominated Mr. Eddie Ray Bryan as Board President, seconded by Mr. Tim Eubanks. Mrs. Alaina Nichols nominated Mr. Richard Kelly as Board President, seconded by Dr. Jacqueline Johnson. A roll call vote was taken for Board President. Vote for Mr. Eddie Ray Bryan.

MOTION: Mr. Danny Davis Second: Mr. Tim Eubanks

YEAS: Mr. Danny Davis, Mr. Tim Eubanks and Mr. Eddie Ray Bryan

NAYS: Ms. Mia Dunn, Dr. Jacqueline Johnson, Mrs. Alaina Nichols and Mr. Richard Kelly

ABSENT AND/OR NOT VOTING: None

The motion for Mr. Bryan as Board President failed. Mr. Richard Kelly assumed the office of President.

Mr. Eddie Ray Bryan nominated Mr. Tim Eubanks as Board Vice-President, seconded by Mr. Danny Davis. Mr. Eubanks declined the nomination. Mrs. Alaina Nichols nominated Dr. Jacqueline Johnson, seconded by Ms. Mia Dunn. With no other opposition Dr. Jacqueline Johnson assumed the office of Vice President. Mr. Eddie Ray Bryan nominated Mr. Danny Davis as Board Chaplain, seconded by Mr. Tim Eubanks. With no other opposition Mr. Danny Davis assumed the office of Chaplain.

President Kelly appointed Ms. Dunn, Mrs. Nichols and Mr. Bryan to the Finance Committee and Mr. Eubanks, Dr. Johnson and Mr. Davis to the Maintenance Committee.

MOTION TO ADD ITEM TO AGENDA

ORDINANCE # 2019-01-0002

BE IT ORDAINED, ETC., that the Franklin Parish School Board approve to add item V.F. To consider and/or take action on parent’s request to address the School Board. This must have a unanimous vote to be added.

MOTION: Mr. Tim Eubanks SECOND: Mrs. Alaina Nichols

YEAS: Mr. Eddie Ray Bryan, Mr. Danny Davis, Ms. Mia Dunn, Mr. Tim Eubanks,

Dr. Jacqueline Johnson, Mr. Richard Kelly and Mrs. Alaina Nichols

NAYS: None

ABSENT AND/OR NOT VOTING: None

The motion was approved.

MOTION TO APPROVE AGENDA AS AMENDED

ORDINANCE # 2019-01-0003

BE IT ORDAINED, ETC., that the Franklin Parish School Board approve the agenda as amended.

Amended Agenda

NOTICE OF PUBLIC MEETING TO BE HELD AS FOLLOWS:

Meeting Notice for JANUARY 8, 2019 regular meeting

FRANKLIN PARISH SCHOOL BOARD COMPLEX

7293 PRAIRIE ROAD, WINNSBORO, LA 71295

Board Room, 5:00 P.M

CALL TO ORDER: President

INVOCATION: Chaplain

PLEDGE OF ALLEGIANCE: President

I. Election of 2019 School Board Officers and appointment of Committees

II. Approval of Agenda for January 8, 2019 regular meeting.

III. Approval of minutes from December 3, 2018 meeting.

IV. Recognition of Visitors

A. Agriculture Extension Office Speaker

V. Business

A. To consider and/or take action on School Board Member Training Resolution. (Johnson)

B. To consider and/or take action on awarding 2019 Spring Janitorial Supply Bid. (Clark)

C. To consider and/or take action on Policy Updates (layover). (Johnson)

(DFD – Tax & Bond Elections & Sales; DJE – Purchasing; GBC – Personnel Recruitment; GBD – Employment of Personnel; GBDA – Employment of Retired Personnel; GBRIB – Sick Leave; GBRIC – Maternity & Adoptive Leave; JBCC – Student Assignment)

D. To consider and/or take action on Change Orders for Don Barron. (Johnson)

Change order for Gilbert & Fort Necessity School (crushed rock) - <$3,300.00>

Change order for Gilbert & Fort Necessity School (handrails & extra days) - $1942.71

Change order for FPHS (water line to Ag Build & extra days) - $3,147.41

Change order for FPHS (damaged concrete Multi-purpose rm) - $2,143.68

E. To consider and/or take action on request from parent on expulsion appeal.

F. To consider and/or take action on parent’s request to address the Board.

VI. Superintendent’s Report

VII. President’s Report

VIII. Adjourn

MOTION:Mr. Eddie Ray Bryan SECOND: Mr. Tim Eubanks

YEAS: Mr. Eddie Ray Bryan, Mr. Danny Davis, Ms. Mia Dunn, Mr. Tim Eubanks, Dr. Jacqueline Johnson, Mr. Richard Kelly and Mrs. Alaina Nichols

NAYS: None

ABSENT AND/OR NOT VOTING: None

The motion was approved.

MOTION TO APPROVE MINUTES FROM DECEMBER 3, 2018 MEETING

ORDINANCE # 2019-01-0004

BE IT ORDAINED, ETC., that the Franklin Parish School Board approve the minutes from the December 3, 2018 meeting.

MOTION:Mr. Tim Eubanks SECOND: Mr. Danny Davis

YEAS: Mr. Eddie Ray Bryan, Mr. Danny Davis, Ms. Mia Dunn, Mr. Tim Eubanks, Dr. Jacqueline Johnson, Mr. Richard Kelly and Mrs. Alaina Nichols

NAYS: None

ABSENT AND/OR NOT VOTING: None

The motion was approved.

RECOGNITION OF VISITORS – Carol Pinnell-Alison, Ag. Extension Office Speaker

Ms. Alison gave the Board an update of the projects and activities of the Agriculture Extension Office. She gave Board Members the Ag. Center’s Quarterly Report.

MOTION TO CONSIDER AND/OR TAKE ACTION ON SCHOOL BOARD MEMBER TRAINING RESOLUTION

ORDINANCE # 2019-01-0005

BE IT ORDAINED, ETC., that the Franklin Parish School Board approve the 2018 School Board Member Training Resolution.

School Board Member Training Resolution

WHEREAS, each member of a city and/or parish school board shall receive a minimum of six hours of training and instruction as required by ACT 380, and

WHEREAS, this training and instruction shall consist of school laws of this state, laws governing the powers, duties, and responsibilities of city and parish school boards, educational trends, research and policy, and

WHEREAS, such instruction may be received from an institution of higher education in this state, from instruction sponsored by the State Department of Education, or by an in-service training program conducted by a city or parish school board central office or the Louisiana School Boards Association,

THEREFORE, BE IT RESOLVED, that it become public record that Eddie Ray Bryan, Jr., Danny Davis, Richard Kelly, Tim Eubanks, and Dorothy Brown, members of the Franklin Parish School Board, have successfully completed six or more hours of required training on November 26, December 3 and December 13, 2018, as mandated by the Legislature of Louisiana.

CERTIFICATE

I, the undersigned Secretary-Treasurer of the Franklin Parish School Board, do hereby certify that the above and foregoing is a true copy of a resolution adopted at its regular School Board meeting on January 8, 2019.

MOTION: Mrs. Alaina Nichols SECOND: Dr. Jacqueline Johnson

YEAS: Mr. Eddie Ray Bryan, Mr. Danny Davis, Ms. Mia Dunn, Mr. Tim Eubanks, Dr. Jacqueline Johnson, Mr. Richard Kelly and Mrs. Alaina Nichols

NAYS: None

ABSENT AND/OR NOT VOTING: None

The motion was approved.

MOTION TO CONSIDER AND/OR TAKE ACTION ON AWARDING 2019 SPRING JANITORIAL SUPPLY BID

ORDINANCE # 2019-01-0006

BE IT ORDAINED, ETC., that the Franklin Parish School Board award the 2019 Spring Janitorial Supply Bid. This was presented to the Board and the Board took the lowest bid for each item.

MOTION: Dr. Jacqueline Johnson SECOND: Mr. Danny Davis

YEAS: Mr. Eddie Ray Bryan, Mr. Danny Davis, Ms. Mia Dunn, Mr. Tim Eubanks, Dr. Jacqueline Johnson, Mr. Richard Kelly and Mrs. Alaina Nichols

NAYS: None

ABSENT AND/OR NOT VOTING: None

The motion was approved.

MOTION TO CONSIDER AND/OR TAKE ACTION ON POLICY UPDATES

The Policy Updates will need a 30-day layover and will be considered for approval at the February, 2019 board meeting. These policy updates are (DFD – Tax & Bond Elections & Sales; DJE – Purchasing; GBC – Personnel Recruitment; GBD – Employment of Personnel; GBDA – Employment of Retired Personnel; GBRIB – Sick Leave; GBRIC – Maternity & Adoptive Leave; JBCC – Student Assignment)

MOTION TO CONSIDER AND/OR TAKE ACTION ON CHANGE ORDERS FOR DON BARRON

ORDINANCE # 2019-01-0007

BE IT ORDAINED, ETC., that the Franklin Parish School Board approve the Change Orders from Don Barron. These change orders are for Gilbert/Fort project with a credit of $3,300.00 because of the change in material using crushed rock; Gilbert/Fort project at a cost of $1942.71 added handrails and extra days; FPHS project at a cost of $3,147.41 for water line and Ag. Building and FPHS project for $2,143.68 for damaged concrete to the Multi-purpose room.

MOTION: Mr. Tim Eubanks SECOND: Mr. Eddie Ray Bryan

YEAS: Mr. Eddie Ray Bryan, Mr. Danny Davis, Ms. Mia Dunn, Mr. Tim Eubanks, Dr. Jacqueline Johnson, Mr. Richard Kelly and Mrs. Alaina Nichols

NAYS: None

ABSENT AND/OR NOT VOTING: None

The motion was approved.

MOTION TO CONSIDER AND/OR TAKE ACTION ON REQUEST FROM PARENT ON EXPULSION APPEAL

ORDINANCE # 2019-01-0008

BE IT ORDAINED, ETC, that the Franklin Parish School consider the request by parent to have an expulsion appeal. The parent requested an executive session. Motion made to enter into executive session.

MOTION: Mr. Eddie Ray Bryan SECOND: Mrs. Alaina Nichols

YEAS: Mr. Eddie Ray Bryan, Mr. Danny Davis, Ms. Mia Dunn, Mr. Tim Eubanks, Dr. Jacqueline Johnson, Mr. Richard Kelly and Mrs. Alaina Nichols

NAYS: None

ABSENT AND/OR NOT VOTING: None

The motion was approved.

MOTION TO ENTER BACK INTO REGULAR SESSION FROM EXECUTIVE SESSION

ORDINANCE #2019-01-0009

BE IT ORDAINED, ETC., that the Franklin Parish School Board enter back into regular session from executive session with expulsion appeal.

MOTION: Mrs. Alaina Nichols SECOND: Mr. Tim Eubanks

YEAS: Mr. Eddie Ray Bryan, Mr. Danny Davis, Ms. Mia Dunn, Mr. Tim Eubanks, Dr. Jacqueline Johnson, Mr. Richard Kelly and Mrs. Alaina Nichols

NAYS: None

ABSENT AND/OR NOT VOTING: None

The motion was approved.

MOTION TO CONSIDER AND/OR TAKE ACTION ON REQUEST FROM PARENT ON EXPULSION APPEAL

ORDINANCE # 2019-01-0010

BE IT ORDAINED, ETC, that the Franklin Parish School consider the request by parent to have an expulsion appeal. A roll call vote was taken on this matter. A yes vote is to uphold the expulsion and a nay vote is to appeal the expulsion. A roll call vote was taken.

MOTION: Mr. Danny Davis SECOND: Mr. Eddie Ray Bryan

YEAS: Mr. Eddie Ray Bryan, Mr. Danny Davis, Mr. Tim Eubanks and Mrs. Alaina Nichols

NAYS: Ms. Mia Dunn, Dr. Jacqueline Johnson and Mr. Richard Kelly

ABSENT AND/OR NOT VOTING: None

The motion was approved and expulsion was upheld.

MOTION TO CONSIDER AND/OR TAKE ACTION ON PARENT’S REQUEST TO ADDRESS THE BOARD

Parent John Williams, Jr. addressed the Board about a concern he has at the Franklin Parish Schools. He said he had some issues with the schools and his children at two schools. He mentioned several different issues. He asked that the Board address various situation at the schools that are should be taken care of at the schools. President Kelly asked if he has spoken to the principal at the schools and Mr. Williams said he has. The Board took what Mr. Williams had to say under consideration.

SUPERINTENDENT’S REPORT

Superintendent Johnson said that we have registered 25 students since we came back from the holidays. He did tell the Board that our next student will be February 1 and our MFP monies will be determined by this student count.

PRESIDENT’S REPORT

President Richard Kelly appreciate the new members and attendance of the members. He asked that we all remember the Baker and Irwin families during their loss. Mr. Davis asked Mr. Williams for specific issues.

PERSONNEL MATTERS LISTED FOR – January 8, 2019

Instructional Personnel

Hires

Name School Position Effect. Date Reason Bd. Mtg.

Foster, Jason FPHS Teacher 01.07.19 Replace J. Guidry01.08.19

Guillaume, Gerline FPHS Teacher 01.07.19 Replace K. Newman 01.08.19

Jester, Mary Gilbert Teacher 12.10.18 Replace self as d/d sub 01.08.19

Jones, Georgia WES Teacher 01.07.19 Replace D. Cundiff01.08.19

Roberts, Dylan Fort Teacher 01.07.19 Replace B. Brewington 01.08.19

Resignations

Name School Position Effect. Date Reason Bd. Mtg.

Brewington, Bianca Fort Teacher 12.17.18 Relocation/School 01.08.19

Newman, Karen FPHS Teacher 12.31.18 Relocation to Caldwell 01.08.19

Transfers

Name School Position Effect.Date Reason Bd. Mtg.

Shields, Ben FPHS to FPHSEng 4 – dual enrollment 01.07.19 Replace K. Newman 01.08.19

Terminations

Name School Position Effect.Date Reason Bd. Mtg.

Baker, Gloria FPHS Cafeteria 01.06.19 Death 01.08.19

Support Personnel (All Support Personnel shall be on a 6-month probationary basis.)

Resignations

Name School Position Effect. Date Reason Bd. Mtg.

Robinson, Mary Gilbert Custodian 12.21.18 Resignation 01.08.19

MOTION TO ADJOURN

ORDINANCE # 2019-01-0011

BE IT ORDAINED, ETC., that there being no further business to discuss the regular meeting is adjourned.

MOTION: Mr. Tim Eubanks SECOND: Mr. Eddie Ray Bryan

YEAS: Mr. Eddie Ray Bryan, Mr. Danny Davis, Ms. Mia Dunn, Mr. Tim Eubanks, Dr. Jacqueline Johnson, Mr. Richard Kelly and Mrs. Alaina Nichols

NAYS: None

ABSENT AND/OR NOT VOTING: None

The motion was approved.

Dr. Lanny Johnson, Secretary-Treasurer Mr. Richard Kelly, President

Franklin Parish School Board Franklin Parish School Board

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Winnsboro, Louisiana

January 28, 2019

The Franklin Parish School Board met for its regular schedule agenda and committee meetings on Monday, January 28, 2019 at 5:00 p.m. in the Franklin Parish School Board conference room.

Present for the meeting were Mr. Eddie Ray Bryan, Mrs. Alaina Nichols, Mr. Danny Davis, Mr. Richard Kelly, Dr. Jacqueline Johnson, Mr. Tim Eubanks and Ms. Mia Dunn.

All members were present for the agenda meeting.

President Richard Kelly called the meeting to order, Chaplain Danny Davis led in prayer and President Kelly led the Pledge of Allegiance.

Mr. Freddy Smith and Mr. Don McLean of Postlethwaite & Netterville gave an update on the 2017-2018 ending consolidated budget audit. Postlethwaite & Netterville has been auditing the Franklin Parish School Board accounts since 2004-05 school year. An Unmodified Opinion (highest grade an audit can have) was given to the Franklin Parish School Board. Mr. Smith summarized the audit and audit procedures for the Board. Mr. McClean noted that this was a good audit and a clean audit. There were two findings in its organizational checks and balances. One finding has to do with School Board’s policies and procedures with respect to payroll and sales tax collections. The other finding was involving the bid law compliance. The batting facility cost exceeding the threshold that is required by state law to have sealed bids. The initial estimated cost of this facility was under the bid law requirement. Still the Franklin Parish School Board received a clean audit or Unmodified Opinion.

Mr. Tim Eubanks called the maintenance committee meeting to order. Dr. Johnson reported that maintenance is coming to a close for most projects. He reported that 3 or 4 heat units at one school and Baskin sewer treatment plant had to be worked on. The FPHS had a 2” water line to break in the gym and this was repaired. The older the schools are getting the more the old lines at the school will break. On the building program the welding shop has walls and we will be able to offer more students welding classes. This will provide more opportunities to our students. The multi-purpose room is getting close to getting finished. The Field House is complete we still have a few problems but they are getting seen about. The batting facility is real nice. We did get a finding on this project because it was over the bid threshold. We did starting bidding some at point but we still thought we were under the bid threshold. We built an $800,000 building for under $300,000. The dressing rooms in gym has been renovated. The boys’ and girls’ basketball teams are doing really good and have really good coaches. Our softball and soccer teams are doing well. We are having students getting scholarships to athletics. We have the initial plans for Winnsboro Elem. And have seen the preliminary plans for Fort. We hope to bid these projects in April. We will be doing a lot of asphalt. The utilities cost is on the rise with the a/c in the gyms and new buildings. We have spent 13 million on 6 schools. We received good bids. We are having leaks all over with the new roofs. If we have money left Dr. Johnson would like to renovate the band room and may do a new track at FPHS. These projects will need to be bid. Mrs. Nichols ask if we have any plans to do something with the special education students. Dr. Johnson said that more and more students are being identified as special needs. Dr. Johnson has spoken to the principal at the high school about this. Over 50% of our discipline problems are with special needs students. Dr. Jacqueline Johnson asked about getting an assembly center for our graduation program. Supt. Johnson said the gym is not big enough. Richland Parish received their assembly center from a grant. Dr. J. Johnson asked about a MOU with Delta CC for students to get their welding program. Supt. Johnson said he would like to get a program for nurse’s aid program. Supt. Johnson said we have a ½% sales tax election coming due in June of 2020. There are only 4 dates you can have an election. All of our taxes were on a 5-year rotation now we have put them on a 10-year schedule. This tax brings in 1.2 mil. Each year. It is for instruction/maintenance. We use Foley Judell bonding attorney to get this on the ballot. This election may be on May 4, 2019. Mr. Eubanks asked what can we do to help with the utilities cost. Supt. Johnson has talked to the principals about not leaving the lights on. Mr. Davis said we have to use spray in foam to insulate the buildings. Ms. Nichols asked about is there a point in time where we will need to build new schools instead of patching them. Franklin Parish has only one taxing district. Supt. Johnson reported that schools will be closed on Tuesday due to the bad weather predicted to come in. The Sheriff’s dept. and Homeland security is recommending we close schools. Supt. Johnson said we will be testing in April. He and the principals worked out the test schedule for this year. Last year Gilbert, Crowville and Fort Schools showed growth test scores. Supt. Johnson reported that at the LHSAA conf. private school elected to play play-off games at the schools instead at the Dome. Supt. Johnson reported that the shootings of students in other parishes are hitting close to home. He said this is a great concern. We will need to keep discipline under control. We are trying to prevent anything this from happening. Mr. Eubanks adjourned the maintenance committee meeting.

Mrs. Alaina Nichols called the finance committee meeting to order. Mrs. Rebecca Boquet, Business Manager reported that she has put on the agenda for the acceptance of the 2017-18 ending budget audit. This is so we can have a written record of the Board receiving the audit report. Ms. Boquet said that the Ad Valorem money and sales tax collections are a little bit more that last years. She did report that the budget this year will be very tight due to utilities and fuel cost. Ms. Boquet said that last year we were funded on 2970 student count. As of today our student count is 2937. We are having trouble getting certified teachers but today we had a certified teacher hired at Crowville School. Mrs. Nichols adjourned the finance committee.

During the business portion of the meeting, President Kelly went over each item on the agenda and each was discussed by Dr. Johnson and the Board. Items III. A. Audit Report and IV. B. Student Code of Conduct was taken off the agenda. Mrs. Nichols asked if Item D. Policies updates can be split up. Supt. Johnson said that these polices track state law. Board Members have been given this in the January regular board meeting. Superintendent Johnson told Board Members if they have any questions on anything to call him or come by the office and he would be glad to explain it to them as best he can.

MOTION TO APPROVE THE AGENDA

ORDINANCE # 2019-01-0012

BE IT ORDAINED, ETC. that the Franklin Parish School Board approves the agenda for the February 4, 2019 meeting as revised.

NOTICE OF PUBLIC MEETING TO BE HELD AS FOLLOWS:

Meeting Notice for FEBRUARY 4, 2019 regular meeting

FRANKLIN PARISH SCHOOL BOARD COMPLEX

7293 PRAIRIE ROAD, WINNSBORO, LA 71295

Board Room, 5:00 P.M

CALL TO ORDER: President

INVOCATION: Chaplain

PLEDGE OF ALLEGIANCE: President

I. Approval of Agenda for February 4, 2019 regular meeting.

II. Approval of minutes from January 8 and 28, 2019 meetings.

III. Recognition of Visitors

A. Wiley McClary, 2019 Teachers of the Year

IV. Business

A. To consider and/or take acceptance of FY ending June 30, 2018 audit report. (Boquet)

B. To consider and/or take action on change order for Don Barron. (Johnson)

FPHS shed for compressor at Ag. Shop - $781.55

C. To consider and/or take action on Policy Updates (approved). (Johnson)

DFD – Tax & Bond Elections & Sales; DJE – Purchasing; GBC – Personnel Recruitment; GBD – Employment of Personnel; GBDA – Employment of Retired Personnel; GBRIB – Sick Leave; GBRIC – Maternity & Adoptive Leave; JBCC – Student Assignment)

V. Superintendent’s Report

VI. President’s Report

VII. Adjourn

MOTION: Mr. Eddie Ray Bryan SECOND: Mr. Tim Eubanks

YEAS: Mr. Eddie Ray Bryan, Mr. Danny Davis, Ms. Mia Dunn, Mr. Tim Eubanks, Dr. Jacqueline Johnson, Mr. Richard Kelly and Mrs. Alaina Nichols

NAYS: None

ABSENT AND/OR NOT VOTING: None

The motion was approved.

MOTION TO ADJOURN

ORDINANCE # 2019-01-0013

BE IT ORDAINED, ETC., that there being no further business to discuss the agenda meeting is adjourned.

MOTION: Mr. Tim Eubanks SECOND: Mr. Eddie Ray Bryan

YEAS: Mr. Eddie Ray Bryan, Mr. Danny Davis, Ms. Mia Dunn, Mr. Tim Eubanks, Dr. Jacqueline Johnson, Mr. Richard Kelly and Mrs. Alaina Nichols

NAYS: None

ABSENT AND/OR NOT VOTING: None

The motion was approved.

Dr. Lanny Johnson, Secretary-Treasurer Mr. Richard Kelly, President

Franklin Parish School Board Franklin Parish School Board

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TOWN OF WINNSBORO

JACK HAMMONS COMMUNITY CENTER

810 ADAMS STREET

WINNSBORO, LA 71295

TUESDAY, JANUARY 22, 2019

6:00 P.M. REGULAR SESSION

6:00 PM

Prayer led by Councilman Jerry Johnson

Pledge led by Mayor John Dumas

ROLL CALL

The Board of Aldermen of the City of Winnsboro, Louisiana, met on Tuesday, January 22, 2019 in a regular session and the meeting was called to order at approximately 6:00 PM at the Jack Hammons Community Center, 810 Adams Street, Winnsboro, Louisiana, with Mayor John C. “Sonny” Dumas presiding.

Aldermen present: Tyrone Coleman, Keith Berry and Jerry Johnson

Absent: Eddie Dunn and Rex McCarthy

APPROVAL OF THE MINUTES FOR DECEMBER’S MEETING

Motion by Tyrone Coleman, second by Keith Berry and unanimously approved to accept the minutes from December’s monthly meeting.

INTRODUCTION OF ORDINANCE NO. 1015: SALARIES OF ELECTED/APPOINTED OFFICIALS

Motion by Jerry Johnson and second by Keith Berry to introduce this Ordinance on this 22nd day of January 2019.

Copies of this Ordinance are available at the Town Hall.

Yeas: Tyrone Coleman, Keith Berry and Jerry Johnson

Nays: None

Absent: Eddie Dunn and Rex McCarthy

ADOPTION OF ORDINANCE NO. 1014: AMENDMENT TO ORDINANCE NO. 372 SEC. 21-43 AND SEC. 21-45

Motion by Tyrone Coleman and second by Jerry Johnson to adopt this Ordinance changing the permit fee to $10 (ten dollars) and the cash deposit to $250.00 (two-hundred and fifty dollars). Copies of this Ordinance are available at the Town Hall.

Phillip Robinson explains the importance of increasing the rates and updating this ordinance by way of an amendment.

Yeas: Tyrone Coleman and Keith Berry

Nays: Jerry Johnson

Absent: Eddie Dunn and Rex McCarthy

RESOLUTION NO. 19-0101: CSA SOFTWARE – NEW SOFTWARE FOR UTILITY BILLING ONLY:

TOWN OF WINNSBORO

RESOLUTION NO. 19-0101

BE IT RESOLVED by the Board of Aldermen of the Town of Winnsboro, Louisiana, convened in session this 22nd day of January 2019, that Mayor John C. “Sonny” Dumas is hereby granted the authority to act on behalf of the Town of Winnsboro to enter into contract with CSA software solutions for a new diversified billing software for the Town of Winnsboro.

BE IT FURTHER RESOLVED that the total cost for the complete software system, installation, training and support is $14,275.00; plus, an additional charge of $200.00 each for 2 (two) barcode scanners.

Motion by Keith Berry, and seconded by Tyrone Coleman to adopt this resolution on this 22nd day of January 2019 with the following vote:

Yeas: Tyrone Coleman, Keith Berry and Jerry Johnson

Nays: None

Absent: Eddie Dunn and Rex McCarthy

Julia Jackson John C. “Sonny” Dumas

Town Clerk Mayor

RESOLUTION NO. 19-0102: LOUISIANA COMPLIANCE QUESTIONNAIRE

TOWN OF WINNSBORO

RESOLUTION NO. 19-0102

A RESOLUTION ADOPTING THE SYSTEMS SURVEY AND COMPLIANCE QUESTIONNAIRE FOR FISCAL YEAR ENDING JUNE 30, 2019.

WHEREAS, the State Legislative Auditor required the local governing body to adopt the Systems Survey and Compliance Questionnaire.

NOW BE IT THEREFORE RESOLVED, by the Board of Aldermen of the City of Winnsboro, Louisiana, in regular session convened this 22ND day of January, 2019 that they do hereby adopt the Systems Survey and Compliance Questionnaire required by the State Legislative Auditor.

On a motion by Jerry Johnson, seconded Keith Berry, the above resolution was passed on this 22nd day of January, 2019 by the following vote:

Yeas: Tyrone Coleman, Keith Berry and Jerry Johnson

Nays: None

Absent: Eddie Dunn and Rex McCarthy

Julia Jackson John C “Sonny” Dumas

City Clerk Mayor

NAOMI CORDILL – TRASH BASH & BEAUTIFICATION COMMITTEE

Naomi Cordill informed the Mayor and Council of upcoming events and important dates for the “Trash Bash” and the Cleanest City Contest. She also asked each Councilman to name 2 (two) representatives from his district to serve as an addition to the Beautification Committee. These representatives will be gathering requested information and become the spokesperson for their district.

POLICE CHIEF MONTHLY REPORT:

Chief Willie Pierce gave a monthly activity report for the Town of Winnsboro Police Department. Motion by Keith Berry, second by Tyrone Coleman and unanimously approved to accept the report.

FIRE CHIEF MONTHLY REPORT

Fire Chief Orlando Logan gave a monthly report for the Town of Winnsboro’s Fire Department. Motion by Jerry Johnson, second by Keith Berry and unanimously approved to accept the report. Mayor Dumas commended Chief Logan for a job well done and recognizes Fire

SUPERINTENDENT’S MONTHLY REPORT

Phillip Hutto gave a monthly report for the Town of Winnsboro. He mentioned the need for new culverts on Hunter and Havard St. Heath Mc Guffee explains further in detail. Motion by Jerry Johnson, second Tyrone Coleman and unanimously approved to accept the monthly report.

MONTHLY FINANCIAL STATUS

Doyle Hassell gave an update on the financial status of the Town of Winnsboro. Motion by Jerry Johnson, second by Keith Berry and unanimously approved to accept the report.

COMMENTS FROM COUNCIL

Tyrone Coleman – Questions about the proposed salary ordinance

Keith Berry - None

Eddie Dunn - Absent

Jerry Johnson – Questions about the proposed salary ordinance

Rex McCarthy - Absent

Mayor Dumas explains the reduction in staff by recommendation from our auditors and budgetary constraints. He also addressed the need for new vehicles for several departments.

ADJOURNMENT

There being no more business to come before the board at this time, a motion was made by Jerry Johnson, second by Tyrone Coleman and unanimously approved that this meeting be adjourned.

Julia Jackson John C. “Sonny” Dumas

Town Clerk Mayor

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Regular Meeting

Of the

Franklin Parish Police Jury

January 17, 2019

Franklin Parish Police Jury Room

6558 Main Street, Winnsboro, LA 71295

The Franklin Parish Police Jury met in Regular Session on Thursday, January 17, 2019 at 5:00 P.M. in the Police Jury Meeting Room, Courthouse Building, located at 6558 Main Street, Winnsboro, LA 71295 with the following present: Ricky Campbell, President, K.W. “Buddy” Parks, Vice President, James Harris, Chaplin, Juror Leroy Scott, Juror Joe Lewis, Juror Rawhide Robinson, and Juror Troy Hendry.

President Campbell called the meeting to order. Followed by roll call.

Chaplin, Juror Harris, led the assembly in prayer and the pledge of allegiance.

Parks nominated Campbell for the 2019 Franklin Parish Police Jury President. Robinson seconded the motion. There were no other nominations. The motion passed with the following vote: Parks, Harris, Scott, Lewis, Robinson. Hendry abstained from voting.

Harris nominated Parks for the 2019 Franklin Parish Police Jury Vice President. Robinson seconded the nomination. No other nominations were made. The motion passed with the following vote recorded: Parks, Harris, Scott, Lewis, Robinson. Hendry abstained from voting. Scott nominated Harris for the 2019 Franklin Parish Police Jury Chaplin. Robinson seconded the motion. The motion passed with the following vote recorded: Parks, Harris, Scott, Lewis, Robinson. Hendry abstained from voting. The 2019 Franklin Parish Police Jury Officer are as follows:

President, Ricky Campbell

Vice President, Buddy Parks Chaplin James Harris

Harris offered the motion to approve the agenda. Hendry seconded the motion with all voting in agreement.

Scott offered the motion to approve tabling the selection of the members for the 2019 Franklin Parish Committees. Robinson seconded with all voting in agreement.

Parks offered the motion to approve the regular meeting schedule of the Franklin Parish Police Jury as the second Thursday of every month at 5:00 P.M. located in the police jury meeting room in the Franklin Parish Courthouse located at 6558 Main Street, Winnsboro, LA 71295. Robinson seconded the motion. The motion passed.

Parks offered the motion to approve rescheduling the February 2019 committee meetings to January 30, 2019 and the February regular meeting to February 7, 2019. Robinson seconded the motion with all voting in agreement.

A proclamation in memory of Dr. Booker T. Burkhalter Sr. was read aloud and presented to Mrs. Hattie Burkhalter and family. Scott offered the motion to approve the proclamation in to the Franklin Parish Police Jury book of records. Parks seconded the motion. The motion was unanimously passed.

Robinson offered the motion to approve the minutes of the November 27, 2018 special meeting and December 13, 2018 regular meeting.

Mrs. Carol Pinnell-Alison provided the jury with the monthly LSU AgCenter update which included a copy of the Franklin Parish Quarterly Report. The LSU AgCenter just finished up Ag Alley at and had about one thousand 4th graders and over one thousand 1st graders who attended. Ag Expo is ready to begin and is expected to have a big turnout. The Livestock Show will be coming up in February. Mr. Carol gave an overview of the crop production in 2018. The AgCenter is providing a private applicator certification course for any farmers who need to renew their cards. Farmers who let their cards expire will be required to take the written test to get a new card.

Mr. Ken McManus updated the jury on various project his company is currently working on. There was a preconstruction meeting with Womack and Sons for the installation of the fiber optic cable for the Public Works Facility and commencement on this project is anticipated for the upcoming week. The Boggy Bayou Project is awaiting State’s approval on moving funds from Turkey Creek Project to the Boggy Bayou Project. This is a two-step process. Baker’s Cut-Off is on hold until the weather improves. The bid opening for the Abe Lincoln/Horace White Sewer Improvements was held January 15, 2019. Only two bids were received, Womack & Sons Construction Group, Inc. ($546,531.00) and Jabar Corporation ($593,152.40). Both of which were out of the budget. However, Mr. McManus made the request that the jury award the bid to Womack & Sons contingent upon a change order being prepared and approved through all offices involved pending available funds. Scott asked if the raising of the man holes for this system are included in the project. The response was no, due to not having enough funding under this project. Scott offered the motion to approve Mr. McManus’s recommendation as stated. Harris seconded with all voting in approval. Harris asked Mr. McManus for an update on Bayou Macon Cut-Off at Kendrick’s Ferry. Previously Mr. Harris had asked that McManus look into securing funds for this project through a tourism along with local funding. Mr. McManus advised that he and Mr. Harris would need to get together and really focus on the details of what Mr. Harris is looking to submit.

Scott asked for an update on the progress of having the property owner, of an abandoned apartment complex located off Louisiana St., clean up the property. A certified letter was sent to the owner, but was returned undeliverable. Mr. Scott will get the name(s) of the responsible heirs and provide that information to the jury office to begin the process of enforcing Ordinance 3242.

Juror Scott expressed to the jury his desire to do whatever is necessary for expediting the completion of the Franklin Parish Activity Center. The Activity Center is a State funded project. The funds to needed for phase two is currently not listed in priority one. The funds must be in priority one for allocation. The Parish has and will continue to submit this project for Capital Outlay every year.

Mr. Scott asked that the Economic Committee schedule a meeting to discuss ways the Franklin Parish Police Jury can promote Louisiana to other states.

The motion to approve Resolution 694, providing for canvassing the returns and declaring the results of the special election held on December 8, 2018, to authorize the levy of the voted on special taxes, was offered by Parks, seconded by Harris and was unanimously passed.

Robinson offered the motion to approve Resolution 695, requesting an Attorney General’s Opinion concerning the awarding of a bid to family member. Lewis seconded the motion with all voting in approval except Harris who abstained from voting.

The motion to approve Beth Edwards to serve as the FD4 Secretary was offered by Harris, seconded by Parks and was unanimously passed.

The motion to approve May Jo Finley, CPA to perform the 2018 audit for the Franklin Parish Police Jury was offered by Robinson, seconded by Lewis and was unanimously passed.

Robinson offered the motion to approve the laying of an irrigation line underneath the graveled portion of Mauld Rd prior to hard surfacing. Lewis seconded with all voting in approval.

Scott offered the motion to approve a quote from Mr. Brian Orten for the removal of dead trees located on Parish property as requested. Parks seconded. The motion passed.

The motion to approve proclamation be drafted for Ms. Shirlene Spears and Mr. Don Easterling for presentation during the February regular meeting was offered by Parks, seconded by Scott and unanimously passed.

The jury reviewed the Superintendent’s Report as presented. Robinson offered the motion to approve the superintendent’s report. Hendry seconded the motion. The motion passed.

Parks offered the motion to approve the placement of a set of children at play signs, one facing incoming traffic and one facing outgoing traffic, on Humphries Rd. Scott seconded the motion with all voting in agreement.

The jury was asked to help compile a list of unfunded/underfunded projects to be sent to the Lieutenant Governor for assistance in finding funding.

Robinson offered the motion to go into executive session to discuss the employee rate of pay for both the Health Unit and Police Jury employees. Harris seconded with all voting in agreement.

Harris offered the motion to resume the meeting in open session, followed by a seconded from Parks. The meeting was resumed in open session.

Harris offered the motion to approve the Personnel Committee’s recommendations for employee rate of pay as presented for the Franklin Parish Police Jury employees and a 5% increase for the Health Unit employees. Hendry seconded the motion. The motion was unanimously passed.

Mr. B. Harrison has successfully completed his 6 month probationary period. Robinson offered the motion to approve the Personnel Committee’s recommendation of a rate of pay increase. Hendry seconded with all voting in agreement.

Scott offered the motion to table the discussion for a Public Works Facility grounds employee until a later date. Parks seconded the motion with all voting in agreement.

The treasurer presented the jury with her monthly Treasurer’s Report. Scott offered the motion to approve an adjustment to the Rollins Park fund and increase it by $2,800. Scott offered the motion to approve the adjustment. Lewis seconded. The motion was passed.

Harris offered to approve the Treasurer’s Report as presented. Hendry seconded the motion. The motion passed.

The jury was provided with letters of interest which included information about the upcoming PJAL Convention.

With there being no further business to discuss, Hendry offered the motion to adjourn. Robinson seconded. The meeting was adjourned.

Karah Lochbrunner – Assistant

Secretary/Treasurer Ricky Campbell – President

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Special Meeting

Of the

Franklin Parish Police Jury

January 22, 2019

Franklin Parish Police Jury Room

6558 Main Street, Winnsboro, LA 71295

The Franklin Parish Police Jury met in Special Session on Tuesday, January 22, 2019 at 11:00 A.M. in the Police Jury Meeting Room, Courthouse Building, located at 6558 Main Street, Winnsboro, LA 71295 with the following present: Ricky Campbell, President, K.W. “Buddy” Parks, Vice President, Juror Leroy Scott, Juror Joe Lewis, Juror Rawhide Robinson, and Juror Troy Hendry. James Harris, Chaplin, was unable to attend.

President Campbell called the meeting to order. Followed by roll call.

Juror Scott led the assembly in prayer and the pledge of allegiance.

The motion to approve the agenda was offered by Parks, seconded by Robinson and unanimously passed.

The motion to approve the Franklin Parish Police Jury 2019 Committees Members as presented was offered by Hendry, seconded by Scott and unanimously passed. Committees and Members are as follows:

FINANCE COMMITTEE NORTH DELTA BOARD

Buddy Parks Joe Lewis

Joe Lewis Leroy Scott

James Harris

PERSONNEL COMMITTEE HOSPITAL LIASON

Buddy Parks James Harris

Joe Lewis

Rawhide Robinson

RECREATION COMMITTEE PURCHASING COMMITTEE

Ricky Campbell Ricky Campbell

Leroy Scott W.H. “Rawhide” Robinson

Joe Lewis Buddy Parks

INSURANCE COMMITTEE COURTHOUSE COMMITTEE

W.H. “Rawhide” Robinson Buddy Parks

James Harris James Harris

“W.H. Rawhide” Robinson

PUBLIC WORKS COMMITTEE ECONOMIC DEVELOPMENT

Ricky Campbell Leroy Scott

Buddy Parks Ricky Campbell

W.H. “Rawhide” Robinson Joe Lewis

GARBAGE COMMITTEE FIRE DIST. COMMITTEE

W.H. “Rawhide” Robinson Ricky Campbell

Ricky Campbell Buddy Parks

Buddy Parks W.H. “Rawhide” Robinson

APPROPRIATIONS COMMITTEE APPEALS COMMITTEE

Leroy Scott Mitch Reynolds

James Harris W.H. “Rawhide” Robinson

Buddy Parks Ricky Campbell

ROAD BOND COMMITTEE ACTIVITY CENTER COM.

Leroy Scott Buddy Parks

Joe Lewis James Harris

James Harris Joe Lewis

MOSQUITO ABATEMENT AMBULANCE COMMITTIEE

Rawhide Robinson James Harris

Superintendent Joe Lewis

Leroy Scott Buddy Parks

Parks offered the motion to table a decision concerning the ROSCO Roller until the superintendent is able to speak with the owner of J. J. Merchant as instructed by the Public Works Committee. Hendry seconded the motion. The motion passed.

The motion to approve ADA Kramer to draft and send a letter to Hampton Law Firm with the determination as discussed in executive session during the Public Works Committee meeting was offered by Hendry, seconded by Robinson and unanimously passed.

The motion to move Mr. C Huff to the position of the Public Works Facility Grounds Employee at his current rate of pay and no probationary period, was offered by Hendry, seconded by Robinson and unanimously passed.

Scott offered the motion to approve advertising for a full-time shop mechanic, rate of pay based on experience and CDL preferred but not required. Parks seconded the motion with all voting in agreement.

Parks offered the motion to approve the Hardship Drive Request for Ms. Faye Hayes - 750 Hayes Rd. Robinson seconded with all voting in agreement. The estimated cost for assistance is $509.25.

There being no further business to discuss, Scott offered the motion to adjourn. Robinson seconded. The meeting was adjourned.

Karah Lochbrunner – Assistant Secretary/Treasurer Ricky Campbell – President

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WHEREABOUTS NOTICE

Anyone knowing the whereabouts of KEN JONES, please contact the office of E. Micah Hoggatt, Hoggatt Law, LLC, 6588 Main Street, Winnsboro, Louisiana 71295, (318)367-5252.

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